Universiti Malaya Community Grant Manual

Sign and return the official Letter of Acceptance (Setuju Terima) directly to UMCares within the timeframe specified in your offer notification letter. If you fail to submit by the established deadline, funding allocations may be frozen or reallocated. Co-researchers must be formally registered during this phase.

Access the RGMS system under the E-Finance module on UMPortal. Navigate to "Project Permission" and add the official usernames of your co-researchers (exclude the "@um.edu.my" suffix). This allows authorized team members to register travel requests, draft virements, and file mileage claims.

Submit activity approval requests within the RGMS portal at least two (2) weeks before scheduled fieldwork. You must receive full approval from the UMCares Secretariat and the Director prior to departing. This is a mandatory prerequisite to charge costs to the Travel Vot (B21) or to claim travel advances.

Project progress reports and final evaluations must be submitted via the designated UMCares reporting template before deadlines. Project extension requests must be formally submitted through the Extension Form at least 30 days before the project's official end date. Delayed reports automatically block active PI accounts.